Privacy Policy

This Privacy Policy explains how Da Silva Academy (“the school”, “we”, “us”) collects, uses, stores, and protects personal information in connection with admissions, schooling, billing, communications, and this website.

By sending email communication to Da Silva Academy and providing any of your personal or business information to us, you expressly give Da Silva Academy consent to process your personal or business information contained in such communication, which will be done in accordance with the Protection of Personal Information Act 4 of 2013 (“POPIA”) and this Privacy Policy.

This policy is an operational compliance draft for parents and merchant review. It is not a claim of POPIA certification or external legal approval.

The responsible party for personal information processed by the school is Da Silva Academy, registration number 2013 / 235089 / 07, of 212 Klopper Street, Rustenburg, 0299, South Africa.

Information Officer enquiries: director@dasilvaacademy.com

Depending on the relationship with the school, we may process:

Learner information — names, date of birth, identity or passport details, citizenship or residence status, language, religion where provided, grade, previous school records, reports, photographs supplied for application, house or team affiliations, and educational progress.

Parent and guardian information — names, identity numbers, contact details, addresses, employment information where provided, marital or care arrangements relevant to schooling, and emergency contacts.

Admissions information — application forms, supporting documents, assessments, interviews, and correspondence about an application.

Educational records — attendance, assessment, discipline, support, and related school records.

Billing and payment data — account references, fee balances, payment history, proof of payment, and limited payment confirmation data from PayFast or the school’s bank (not raw card numbers).

Health and emergency information — medical aid details, doctor contacts, allergies, conditions, medication, and emergency treatment authority where legitimately required for learner care and safety.

Photographs and media — where consent applies for school publications, events, or marketing, subject to the school’s media practices and any opt-out communicated to the school.

Website and technical data — limited technical logs reasonably required to operate and secure this website.

We process personal information to: consider and administer admissions; enrol and educate learners; communicate with parents and guardians; manage accounts, fees, and collections; protect learner safety and wellbeing; comply with legal and regulatory duties; improve school administration; and operate this website and related digital school services.

Processing is limited to what is adequate, relevant, and not excessive for these purposes.

We rely on consent (including the email and application consents described above), performance of the schooling and financial agreement with parents, compliance with law, and legitimate interests of the school in providing education and protecting learners, balanced against data subject rights.

We may share personal information with carefully selected operators and service providers who process information on our behalf, under appropriate agreements, including:

EduClear — as the school-management technology provider used for school administration, parent-facing digital services, admissions workflows where enabled, and related records.

PayFast — as payment processor for online school-fee and administration/admission-related payments. PayFast processes payment credentials according to its own security and privacy terms; Da Silva Academy does not store raw card details.

Banks, auditors, professional advisers, collection agents where accounts are handed over, and authorities where required by law.

We do not sell personal information.

The school takes reasonable organisational and technical steps to protect personal information against loss, misuse, and unauthorised access. Access to learner and parent records is limited to staff and operators who need it for their roles.

No method of transmission or storage is completely secure. Parents should use strong passwords for any portal access and keep login details confidential.

We retain personal information only for as long as needed for the purposes above, including statutory retention for educational and financial records, dispute resolution, and legal compliance, after which information is deleted or de-identified where reasonably practicable.

Subject to POPIA, you may request access to personal information we hold about you or your child (where you are entitled to do so), request correction of inaccurate information, object to certain processing, or withdraw consent where processing is based on consent and no other lawful ground applies.

Some requests may be limited where the school must retain information by law or to perform the schooling contract.

Privacy and POPIA requests may be sent to director@dasilvaacademy.com with the subject line “POPIA / Privacy request”, or raised by telephone on 014 592 5613 during office hours (06:30–16:30).

Da Silva Academy 212 Klopper Street Rustenburg 0299 South Africa Telephone: 014 592 5613 Email: director@dasilvaacademy.com Office hours: 06:30–16:30 Registration number: 2013 / 235089 / 07

We may update this Privacy Policy from time to time. The effective date on this page shows the current version.